Pricing confidence
Where a regional price card is available, BluePMS shows an indicative estimate for your hotel scope. Where local pricing is not published, the same inputs create a firm quote request. Taxes are shown separately.
BluePMS is built by a team with deep experience across Microsoft Power Platform, Dynamics 365, Dataverse, AI Builder, SQL Server, and Azure Cloud, including platform work at the scale of over 6 million SQL databases. That matters because reliability, security, extensibility, and cost discipline are designed into the foundation, not added later.
Led by Karthick PK, former Principal Architect at Microsoft. View profileRegional pricing components
Room count creates the base, selected departments add operating scope, and integrations, setup, support, tax, and annual minimums complete the commercial view.
Front Office + Housekeeping priced by regional room count.
India uses INR 120 per room/month. Published international markets use their regional USD room price.Add modules, outlets, venues, users, and integrations without hiding the cost model.
International add-ons are monthly USD rates. India add-ons remain annual INR rates for modules, additional outlets, and integrations.Tax is always outside the headline price, and minimum annual billing is applied by region.
Setup, annual minimums, tax treatment, and 24x7 support planning are confirmed against the regional commercial scope.Standard hosting is included. Zone Redundancy and Geo-DR are optional subscription add-ons.
Standard hosting — included. Zone Redundancy — +35% of monthly subscription. Geo-DR — +70% of monthly subscription (includes zone redundancy). One-time fees are not affected.TCO checklist
A low subscription can become expensive if outlets, inventory, finance, campaigns, reporting, migration, and support are priced separately. Use this checklist when comparing any PMS quote.
| Cost area | BluePMS scope | Question to ask any vendor | Why it affects total cost |
|---|---|---|---|
| Front office, folio, and room operations | Included in the operating core. | Are room status, guest folio, charges, checkout, and reporting part of the same system? | Avoids duplicate reservation work, manual folio checks, and disconnected room controls. |
| POS, F&B costing, and outlet controls | Covered as part of the hotel operating scope. | Are POS, recipe costing, bill delay tracking, and settlement connected to inventory and finance? | Reduces separate outlet tools, manual bill tracking, and hidden food-cost leakage. |
| Inventory depletion and purchase flow | Inventory, purchase, stock movement, utilization, and reports are in scope. | Does stock deplete from consumption automatically, and can purchase approvals be audited? | Controls material usage, supplier spend, reorder discipline, and reconciliation effort. |
| Accounts receivable and debt management | AR aging, debtor balances, direct billing, statements, and reminders are in scope. | Can the system show who owes money, aging buckets, credit exposure, and collection actions? | Improves cash discipline and reduces spreadsheet-led follow-up. |
| CRM, campaigns, and communication | CRM, lead follow-up, email, WhatsApp-style communication paths, promotions, and guest engagement are planned as one scope. | Will guest history, campaigns, enquiries, and follow-ups sit inside the hotel system or another tool? | Prevents missed leads, fragmented guest lists, and campaign work outside operations. |
| Forecasting, rate intelligence, and AI | Forecast Intelligence, rate shopper context, and AI - Copilot Home are part of the broader platform story. | Are forecasts, pricing signals, pickup, and AI answers based on live hotel data? | Supports RevPAR, demand planning, and faster management decisions. |
| Transport, SPA, payroll, and extended operations | Extended departments can be included without buying separate department software first. | Which departments become paid add-ons later, and which are included in the first commercial scope? | Shows the real cost of running the full hotel, not only the front desk subscription. |
| Implementation, training, and support | Scope is clarified before quote so rollout effort is visible earlier. | What migration, training, business-date setup, reports, and support are included? | Reduces surprise implementation cost and makes the commercial proposal easier to compare. |
Engineering economics
The pricing story is not cheap software. It is disciplined engineering, shared platform services, fewer disconnected tools, and less operational waste.
BluePMS brings engineering experience from Microsoft Power Platform, Dynamics 365, Dataverse, AI Builder, SQL Server, and Azure Cloud into hotel operations, including platform work at the scale of over 6 million SQL databases.
A connected platform reduces duplicated infrastructure, repeated integrations, fragmented support, and manual reconciliation between departments.
The pricing conversation starts with modules, reports, data, implementation, and support so hotels can compare total value instead of only one subscription line.
Pricing journey
Review module walkthroughs and real screens before you speak to sales.
Use the price shown for your region, or prepare a quote request when local pricing is unpublished.
Set rooms, outlets, users, modules, migration, support, and integrations.
Use the checklist to compare included scope, add-ons, tools, and manual work.
Ask for a pricing band with your scope before scheduling the technical demo.
Share your package path, selected modules, rooms, users, migration, integrations, and support needs before the detailed demo.
See the product first
Review real module pages, available videos, and workflow guides, then bring a sharper scope into the commercial discussion.
