Command dashboard
Event pipeline, month revenue, definite bookings, search, filters, and active event list.
Product video
Banquet & Events walkthrough.
Banquet dashboard, event register, spaces, packages, event wizard, functions, menus, resources, deposits, BEO, invoice, banquet check, leads, traces, diary, utilities, and native reports.
Watch the module
Click a chapter to jump the workflow to the area your department wants to inspect.
Use the chapters and impact notes to review the workflow with department heads.
Why this walkthrough matters
Banquet & Events helps hotels control event revenue from enquiry to execution, with one event record for sales, planning, kitchen, service, billing, and management review.
- Protect event revenue with controlled packages, expected packs, guaranteed packs, deposits, and charge posting.
- Reduce execution risk by giving sales, kitchen, service, setup, and finance one shared event workspace.
- Improve space utilization and follow-up discipline with function diary, sales leads, traces, copy/move utilities, and native reports.
Screens covered in the walkthrough
Use these real product screens to decide which parts of the workflow your team should inspect first.
Event register filtering
Register filters by event, organizer, status, and date so planners can find the booking they need.
Spaces and packages
Function spaces, capacities, status, package setup, and package configuration controls.
Package management
Package price, per-pack rate, minimum packs, active status, inclusions, and selling controls.
Event wizard
Booking form captures event dates, times, status, lead source, space, package, packs, contact, account, and notes.
Event detail workspace
Saved event page keeps status, document number, space, packs, deposit, invoice, BEO, functions, resources, and menus together.
Function schedule
Function schedule shows date, time, assigned space, expected packs, guaranteed packs, and status.
Menu assignment
Food and beverage menus are attached to a function with packs and per-pack rate.
Resources and equipment
AV, furniture, decor, staffing, quantity, rate, and notes stay tied to the event function.
Function details
Native function detail screen lets planners adjust packages, menus, resources, and staff in context.
Deposit recording
Deposit schedule records receipt number, paid date, payment mode, reference, amount, and balance impact.
BEO print view
Printable banquet event order consolidates event details, function schedule, menus, resources, and deposits.
Invoice summary
Invoice view shows revenue, resource charges, deposits, tax, balance, and settlement controls.
Banquet check posting
Package, menu, and resource charges are reviewed before posting to room folio or AR/company account.
Sales leads
Lead register captures future banquet demand with contacts, dates, event type, packs, status, and remarks.
Sales traces
Follow-up commitments can be assigned, dated, updated, completed, and reopened.
Function diary
Function diary plots bookings by function space and time for daily planning.
Native report hub
Banquet reports are grouped by event schedules, forecast, availability, revenue, billing, kitchen, sales, and executive review.
Report runner
Teams configure preset, date range, function space, function type, and status before running or exporting the view.
Copy event utility
Repeat events can copy function setup, menus, resources, and assignments to a new date.
Move event utility
Reschedule an event and move it to another function space without manual table edits.
Revenue by function space
Native report output shows mapped status, totals, chart, and supporting table for space revenue.
Visual report settings
Chart settings control preset, title, style, metric, aggregation, dimension, split field, top N, labels, and saved view.
Reporting and impact
The walkthrough connects daily work to reporting, decisions, and measurable business value.
Banquet & Events reporting module included
36 banquet reports
- Daily events, events today, function diary, function detail, door cards, BEO center, event status, function space assignment, forecast, event pace, space utilization, lost/cancelled business, waitlist, and availability reports
- Revenue report, revenue by function space, revenue by menu type, deposits due, deposit register, banquet bills posted, outstanding banquet balance, kitchen sheets, menu requirements, resource requirements, equipment requirements, menu-item cost and profitability
- Sales lead register, lost lead analysis, trace due, trace completion, executive packs, report presets, report search, print, Excel, CSV, PDF, saved views, visual settings, and management-ready chart output
Business impact covered in the video
- Increase event conversion by tracking leads, traces, packages, proposal details, and booking status in one operating flow.
- Improve banquet profitability by making packs, package revenue, menu revenue, resource revenue, deposits, tax, balance, and posted charges visible.
- Reduce execution mistakes with one BEO and function workspace for sales, kitchen, service, setup, and finance.
- Improve space utilization with the function diary, copy utility, move utility, forecast reports, and revenue by function space.
What to share with your team
Use this summary to brief department heads before they watch the full walkthrough or join a live demo.
The BluePMS Banquet & Events walkthrough shows how the module supports hotel teams inside a broader operating system. The review presents the actual screen, the main workflow, the operational decisions a hotel team makes, the reporting layer included with the module, and how the output connects back to management review.
Your team can use this walkthrough to decide which workflows to discuss, which reports to review, and what to confirm in the live demo.
Read the Banquet & Events module pageAfter the review
Turn the Banquet & Events review into sharper demo questions.
Share the Banquet & Events chapters with the department team, note the workflows and reports you want confirmed, and use the live demo for the questions that matter.